Student Employment Program

Step 1: Submit your CV/resume and cover letter expressing your interest and complete the requirements on Georgetown Management System (GMS).

• Application documents must be formatted correctly with no errors. See the guidelines on how to write a resume and cover letter.

• For further assistance, please contact the Career Development Manager. 

Step 2: Check for an email from GMS saying your application materials have been uploaded successfully

Step 3: If you are being considered for the position, you will be contacted for an interview.

Step 4: You will be contacted again to let you know if you have been selected.

Step 5: If selected, complete the hiring, financial, and confidentiality forms, and sign the code of conduct.Career assessments can help you identify your unique interests, strengths, personality, and values. While no test will provide definitive answers about what career to pursue, they can be helpful as tools to guide your choices.

Once the hiring manager has received a confirmation email from the Payroll Office with your official timesheet attached, you can begin working.

The hiring manager will give you an overview of the job, code of conduct and expectations, and introduce you to the department. Don’t be afraid to ask questions and learn from the seasoned professionals in this department.

When you start your job, be sure to:

• Familiarize yourself with the Student Employee Handbook
• Submit your timesheet following the instructions provided so you can get paid
• Reach out to the Career Development Manager if you have questions about timesheets or payroll

To ensure you get the most out of your work experience, your performance will be evaluated at the end of the semester or term of employment to understand where you excelled or need improvement.

You also can evaluate your experience to help ensure students are getting a meaningful work experience. The results of these evaluations will remain confidential with the Office of Student Employment.

Please complete the following steps to hire a student employee:

• Get Departmental Approvals for the Vacancy: Hiring managers must ensure that all departmental approvals have been met before submitting a vacancy to the Student Employment Office
• Determine Wage Level: Determine the wage level for the position, either Level 1 (entry-level or semi-skilled) or Level 2 (skilled).
• Describe the Position: Complete the hiring form for the position to be listed under Student Jobs in GMS.  
• Advertise the Position: All positions must be advertised, and all candidates must be given equal consideration. Earmarking positions for specific students is not permitted.
• Collect Applications: Students submit resumes and other required documents to the Student Employment Office via GMS. The Student Employment Office will collect all requested documents and forward them to the hiring manager immediately following the application deadline.  
• Conduct Interviews: The hiring manager conducts interviews and offers
• Make a Decision: Offer the position to the successful student(s) and notify unsuccessful applicants that a decision has been made. If requested, the hiring manager may provide feedback to unsuccessful candidates to help them improve their application and interviewing skills for the future.
• Finalize Pay: Determine the adjusted hourly wage. (If rehiring, add 5 QR to the base wage for every two semesters worked in the same department, not including summers. Partial semesters count as full semesters.)  
• Submit Hiring Forms: Student employee (new hires and rehires) and hiring manager complete their respective online hiring forms.
• Financial Documents: Students submit the required financial documents, including tax forms, bank deposit form, and passport copy, by digitally completing and signing the forms and emailing it to Student.nsgtsslsfkfhyg4x@u.box.com.  The file must be titled as “Last Name_First Name Form Name”
• Confidentiality and Code of Conduct Forms: Students submit confidentiality form and the employer downloads, modifies, and shares with student the Code of Conduct form. Departments are responsible for maintaining these documents.

Student and Employee Hiring Forms

Please fill out the appropriate hiring form for the Academic Year 2025-2026 & Summer 2026: Form for Students; Form for Employers

Student Financial Forms

The following forms must be emailed after they are digitally completed and signed to student.nsgtsslsfkfhyg4x@u.box.com. When uploading your documents, please ensure the files are named as follows: Last Name_ First Name_ Form Name.

• Tax forms
  • If you are a US citizen, you must complete the following three forms: Form I-9, Form W-4, and Form D4-A
  • If you are a citizen or permanent resident of any other country, you must complete Form W8-BEN. Please see this example for reference.
• Payroll forms
  • Local Payroll Deduction Form
  • IBAN Number Explained
  • Direct Deposit Banking Form
• Passport copy

Student Confidentiality and Code of Conduct Forms

Student employees must also fill out a Confidentiality Form and a Code of Conduct form provided by your hiring department.

General Guidelines

• Students may work no more than 20 hours per week during the Academic Year, no more than 40 hours per week during the summer or spring breaks, and no more than 30 hours per week during Ramadan.
• Hiring departments must permit flexibility in the scheduling of student workers with respect to tests, papers, or other class requirements.
• GU-Q students must be given priority, but if no suitable student can be found, the hiring manager may ask the SEO to advertise within Education City.
• All students are paid through GMS, whether or not they are US citizens.
• Additional information can be found in the student employment handbook.

Evaluations

• Students can be evaluated at the end of each semester and/or at the end of the work term. This should be done in tandem with the student. Sharing results will help them understand their strengths and areas for improvement.
• Complete the online form to evaluate a student worker.

Student volunteers are defined as students who perform tasks or services for GU-Q or for the wider community under the auspices of GU-Q without paid compensation or course credit.

The guidelines for student volunteers are:

• Volunteers cannot replace paid work: Voluntary service must be intended to contribute to the educational, social, or moral development of the student and must not be intended solely to fill deficiencies in a unit’s staffing.
• Volunteers cannot perform necessary, routine, or core unit tasks: Students cannot be compelled to work voluntarily, so reliance on volunteerism to complete necessary tasks is not advised. Projects solely of a routine or clerical nature should be performed by paid student workers to ensure their effective completion.
• Voluntary service counts as experience for student worker consideration: Certain projects require both paid student workers and volunteers (e.g. Model United Nations) in which paid student workers have helped staff coordinate the service of volunteer workers. In such instances, paid student workers may be selected, in part, on the basis of past voluntary service to the project.
• Service should not conflict with classes: Students must not be excused from class to engage in GU-Q sanctioned voluntary activities without the approval of the Associate Dean of Academic Affairs.
• Individual departments recruit volunteers: Student Employment is not involved in the recruiting of student volunteers and leaves it to hiring departments to ensure that appropriate approvals, standards, and practices are met.

When a student stops working for you or your department, fill out the end-of-work form. Please note that all student employees are automatically terminated in the system at the end of the spring semester and at the end of the summer term. Departments wishing to keep the same student workers for the following term must submit new hiring forms and student paperwork.

Reasons for ending student work arrangements include:

• The natural end of the work term
• Involuntary termination
• Resignation